The purpose of the HR Strategic Plan is to build a school-wide human resources team and infrastructure to support HR functions for staff and casual-restricted student employees in the six departments, two institutes, and two centers in the School of Arts and Humanities. The goals of the Strategic Plan are to relieve workload for the units in the School, provide better services to CAOs and staff members, provide coverage in case of turnover, document and streamline processes, and manage compliance as required by campus.
The HR Pilot is the plan to incorporate each unit into the workload of the HR team in the School of Arts and Humanities Dean’s Office on a staggered schedule in order to focus on the needs of each unit during the transition.
Currently, the following units are supported by the HR team: Dean’s Office, Center for Taiwan Studies, Institute for Practical Ethics, Literature, Suraj Israni Center for Cinematic Arts, and Visual Arts.
In the future and in consultation with each area’s leadership team, the remaining units will be incorporated into the HR team’s workload: Analytical Writing Program, History, Institute of Arts and Humanities, Music, Philosophy, Theatre & Dance.
Departments and units will continue to be responsible for processes related to their academic employees and graduate student employees.
The HR team currently supports the following functions:
- Recruitments (career, contract, limited)
- Onboarding
- Classification and Compensation (including equities and stipends)
- Leaves of Absence
- Employee Reduction in Time (ERIT)
- Terminations (Transfers, Voluntary/Involuntary, Retirements)
- Personnel File Retention
- Casual-Restricted Student Employees
- Compliance Reporting
- UCPath transactions related to the above tasks
See drawers below for more detailed information about certain functions.
Every leave situation is unique. The HR team is available to provide guidance to CAOs and employees about eligibility, leave options, and pay options for any potential leave of absence.
In general, the HR team will manage the following tasks:
- Determine leave eligibility for employee and meet with them to provide information about their options, including impacts to pay and benefits.
- Complete all required paperwork for any type of leave, whether it is FML (FMLA/CFRA/PDLL), Supplemental FML, or another type.
- Complete UCPath transactions as necessary.
- Provide required benefits forms and information as needed.
- Follow up with employee during duration of leave.
- Confirm employee’s return to work date and complete UCPath transaction.
The process for each type of termination varies. In general, the HR team will manage the following tasks:
- Confirm final day of work of employee.
- Process termination transaction in UCPath.
- Process final pay and accruals payout transaction in UCPath.
- Provide general off-boarding information to employee (e.g. COBRA).
Departments are responsible for the return of keys, corporate cards, laptops, equipment, etc.